Udaipur may get international flights once its new terminal opens, but as of 7 October 2026 the terminal wasn’t open (opening is expected in late 2026 or 2027), no route, airline or date had been announced, and Udaipur wasn’t yet a designated immigration post.[7] When we rechecked on 19 October 2026, we found no announcement that changed this. Our guide to Udaipur airport’s new terminal and international flights tracks the status.
That uncertainty is a reason to prepare in a particular way: choose steps that help with the foreign guests you already get by road, rail and connecting flights, so the work pays off whether or not a route arrives. This checklist covers how travellers abroad find you, book you and talk to you, then the arrival basics, all on a 30, 60 and 90-day plan.
How do you make your hotel findable by travellers abroad?
Make the same clear, specific facts about your hotel appear in English everywhere a traveller abroad might look: Google, the OTAs they use, your own website and your reviews. Travellers planning from another country can’t drive past or ask a friend in town, so they rely entirely on what they find online.
- Google Business Profile. Check your name, location pin, photos, amenities and website link. Our Google Business Profile guide walks through it.
- Global OTAs. Platforms such as Booking.com, Expedia and Agoda operate across many countries. Look at your own booking reports to see where your foreign guests book today, and make sure those listings are complete and match each other.
- Your website. Put the facts a stranger needs on the page in plain English: how far you are from the airport and the old city, in kilometres and minutes; which rooms have a lake or city view; what’s included in the rate; check-in and check-out times.
- AI tools. A traveller abroad can ask ChatGPT, Gemini, Perplexity or Claude where to stay. These tools piece their answers together from the same listings, websites and reviews, so consistent facts help here too. See the 15-point AI visibility checklist.
- The destination, in English. A traveller abroad may need a reason to choose Udaipur before choosing a hotel. Useful English content about the city, such as getting around, the best months to visit and what’s worth seeing, gives them that reason and puts your hotel in front of them early.
How do you make it easy for foreign guests to book and pay?
Let guests pay the way they’re used to, and make every policy clear before they pay.
- International cards. Most Indian payment gateways need international cards switched on separately. Razorpay, for example, asks existing users to activate international card payments, with business documents and KYC, supports more than 100 currencies, and settles to Indian businesses in rupees.[5] Ask your own gateway what it needs and what it charges.
- UPI for visitors. Since July 2024, NPCI’s “UPI One World” wallet has been open to inbound international travellers. It’s issued after full KYC on a passport and valid visa, at touchpoints such as airports, hotels and money-exchange counters.[6] It’s useful to know about, but don’t rely on every guest having it.
- Prices and currency. Show the price in rupees, clearly, and say whether taxes are included. A rough conversion helps, as long as you say it’s approximate.
- Policies in plain English. Cancellation, deposit, early check-in and child policies should be visible before payment. Unclear terms put off guests who can’t easily call you.
What do you need to do when a foreign guest arrives?
Check the passport and visa, collect the guest’s details and signature, and submit Form III, formerly Form C, within 24 hours of arrival.[2] In brief:
- Who: every “keeper of accommodation” hosting a foreigner, including an OCI cardholder.[1][2]
- When: the arrival report within 24 hours of arrival, and the departure details within 24 hours of departure, kept electronically for at least one year.[2]
- Where: the Bureau of Immigration’s Form C portal, which has the registration steps and current guidance.[4]
- If you don’t: it can be compounded for ₹50,000 in each case.[3]
Make sure at least two staff can log in and file, so the 24-hour window is never at risk.
How should you handle late-night arrivals?
Decide in advance who checks the guest in, how they get from the airport, and when Form III gets filed. Any international schedule would be set around the other end of the route, so late-night and early-morning arrivals are possible. We can’t know the times until routes are announced, so treat this as planning, not prediction.
- Get the flight number on WhatsApp after booking, so you can track delays.
- Confirm the pickup: driver’s name and number, where they’ll wait, and the price if it isn’t included.
- Keep the room ready and the key or card with the night staff.
- Give night staff a short check-in card: passport, visa, signature, payment, Form III.
- File before the shift ends, not the next morning, so the 24-hour window is never at risk.
How do you talk to guests in their language?
Use WhatsApp for pre-arrival messages and quick questions, in the guest’s language where you can, and keep a person in charge of anything sensitive. A short message before arrival with directions, the pickup details and check-in time prevents most late-night calls.
Translation tools and AI assistants can draft replies in other languages. Check anything about prices, refunds or the law before it’s sent, and hand complaints to a person. Our guide to turning WhatsApp enquiries into bookings explains where to draw the line.
How should you price for international demand?
Don’t change prices on rumours. Wait until a route has dates and a schedule, then look at which months and days it runs and set rates for those dates using your usual demand-based approach. Until then, a clearer room-type ladder and book-direct perks will do more for you than guessing. See how to increase ADR without losing occupancy.
What’s a 30, 60 and 90-day checklist?
| When | Task | Done when |
|---|---|---|
| First 30 days | Audit Google, OTA and website details for consistency, in English | The same facts appear everywhere |
| First 30 days | Make sure two staff can log in and file Form III | Both have filed one under supervision |
| First 30 days | Ask your gateway about international cards | You know the steps and the fees |
| By 60 days | Activate international cards, if you decide to | A test payment works |
| By 60 days | Write pre-arrival WhatsApp messages (directions, pickup, check-in) | Saved and in use |
| By 60 days | Write the night check-in card | Night staff have used it |
| By 90 days | Check how AI tools describe your hotel | You’ve fixed anything wrong at the source |
| By 90 days | Review where your foreign guests book from | Listings updated where they book |
| Ongoing | Watch for the terminal opening, immigration post notification and route announcements | You re-plan when one happens |
What this means for hotel owners
Nothing about international flights to Udaipur is certain yet, so the smart move is preparation you’d want anyway. Clear English listings, international payments, a reliable Form III routine and a late-arrival plan all improve how you look after today’s foreign guests. If a route is announced, you’ll be ready to market it the same week rather than scrambling.
Start with the 30-day tasks. They cost staff time, not money. HostOS helps hotels with the findable and bookable parts through AI Visibility Optimization and Direct Booking Optimization. To see what AI tells travellers about your hotel today, book the free AI visibility audit below.